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HIll Air Force Base

Private Organizations

Support Airmen and enhance the Air Force mission

about

Private Organizations

Private Organizations (POs) are self-sustaining special interest groups set up by individuals acting exclusively outside the scope of any official Air Force duties. NAF Accounting is here to help you set up your PO.

Hill AFB

Air Show Vendor Booths

2022 Air Show 75th FSS FSK Marketing 662 compressed

All Private Organizations, Unofficial Activities, Military/Government Recruiters/Information Booths who want to participate with any booths at the Open House Air Show are required to submit the following form to 75FSS.Private.Orgs@us.af.mil.
(LIMITED AVAILABILITY – FIRST COME, FIRST SERVE)

Open House Air Show Booth Application

LOOKING FOR SPONSORSHIP?
SEE 2024 UTAH AIR SHOW SPONSORSHIPS HERE

Private Organizations (POs) are self-sustaining special interest groups set up by individuals acting exclusively outside the scope of any official Air Force duties. Air Force Instructions (AFI) 34-223, Private Organizations Program, 13 Dec 2018, and DAFI 36-3101, Fundraising, 26 Oct 2022, govern POs and  fundraising activities in the Air Force.

Unofficial Activities (UAs) such as coffee funds, water funds, and sunshine funds are not considered Private Organizations (POs) unless current assets, excluding inventory, exceed a monthly average of $1,000.00 over a three (3) month period. For questions about whether or not your UA should become a registered PO, please contact 75 FSS (75FSS.Private.Orgs@us.af.mil).   Air Force Instructions (AFI) 34-223, Private Organizations Program, 13 Dec 2018, and DAFI 36-3101, Fundraising, 26 Oct 2022, and the Joint Ethics Regulation (JER), DoD 5500.07-R, Section 3-210, govern UA fundraising activities in the Air Force.

Example Organizations

    • Squadron Booster Clubs

    • Unit Advisory Committees

    • Spouse Clubs

    • Special Interest Groups

    • Chief’s Group

    • Top Three
Hill AFB

Become a Private Org (PO)

Hill AFB

Become an Unofficial Activity (UA)

All Unit Unofficial Activities need to have their Unit (Squadron or Group Level) Commander’s permission to operate.

Refer to AFI 34-223 and DAFI 36-3101.

Per DAFI/AFI Regulation UA’s are required to at a minimum provide an annual financial statement to your Unit Commander as well as have a 2 person accountability with all cash handling. Your commander will decide what additional documents or rules they will require for you to operate.

For any In Unit Fundraising, you will need get your Commanders permission.

For any OUT of Unit Fundraising, open to those who are not apart of your Unit, you will need the 75 FSS Approval via a Fundraiser Request Form. For questions, please email 75FSS.Private.Orgs@us.af.mil.

On Hill

Fundraising

The Air Force Instructions related to fundraising and private organizations have been substantially revised, and provide different guidelines for fundraisers on base depending on whether the fundraiser is for a registered private organization or an unofficial unit-affiliated activity. In addition, most fundraisers taking place on Hill AFB must be approved in advance by the Installation Commander’s representative. For more information or questions, please consult AFI 34-223, Private Organizations Program, 13 Dec. 2018, DAFI 36-3101, Fundraising, 26 Oct 2022, or contact the 75 FSS Private Organizations Monitor at: 75FSS.Private.Orgs@us.af.mil.

For fundraising approval, read the information sheet that is specific to your organization affiliation, complete request form and submit to: 75FSS.Private.Orgs@us.af.mil. The approval process can take up to 20 business days, please plan accordingly.

  • Unofficial Activity (UA) Fundraiser Information
  • Private Organizations (PO) Fundraiser Information
  • DAFI 36-3101

Fundraisers should not coincide with or detract from the Air Force Assistance (Fund AFAF) Campaign or Combined Federal Campaign.

Private Organizations

FORMS & RESOURCES

Please click the links below to download your forms. For questions, please contact us at 75FSS.Private.Orgs@us.af.mil

Private Organizations

Frequently Asked Questions

According to AFI 34-223, “POs are self-sustaining special interest groups, set up by individuals acting exclusively outside the scope of any official Air Force Duties. They operate on Air Force Installations with the written consent of the Installation Commander. POs are not Federal entities and are not to be treated as such.”

See the highlighted section on this AFI regarding the process of naming a PO and the process needed to use the installation name.

Naming a PO – AFI 34-223

These are coffee funds, water funds, and sunshine funds are not considered Private Organizations (POs) unless current assets, excluding inventory, exceed a monthly average of $1,000.00 over a three month period. Activities which exceed the asset limit ($1,000) must become a recognized Private Organization, discontinue operations, or reduce its current assets below the $1,000 threshold.

As a general rule, unofficial activities’ fundraising efforts are considered “for us, by us” fundraising, unless fundraising extends beyond unit personnel and family members. Unit commanders may approve unit unofficial activity fundraisers on the installation within the unit, and only for the unit’s personnel. Fundraising outside the unit requires Installation Commander or designee approval. Unofficial activities are still Federal entities and may not solicit gifts from outside sources or engage in off base fundraising.

With the approval of the Installation Commander or designee, Private Organizations and unofficial activities may conduct three (3) fundraisers per calendar quarter.

Private Organizations and unofficial activities must not engage in activities that duplicate or compete with activities of the AAFES or Force Support Squadron NAFI.

Direct solicitation of cash donations on HAFB is prohibited.

Raffles: Private Organizations may not conduct games of chance, lotteries, raffles or other gambling type activities except as provided in AFI 34-223 paragraph 10.20 and unofficial activities may not conduct any of the above under any circumstances.

In the State of Utah Raffles are not allowed at any time if entry requires a donation, exchange of product, cash, sales or time in exchange for a ticket.

All requests, advertising and any Private Organization correspondence requires the following disclaimer:
“THIS IS A PRIVATE ORGANIZATION. IT IS NOT PART OF THE DEPARTMENT OF DEFENSE OR ANY OF ITS COMPONENTS AND IT HAS NO GOVERNMENTAL STATUS.”
It is not authorized to use government e-mail to advertise Private Organization events or information.

Download and complete the applicable forms and add all necessary information, obtain facility or building manager approval before submitting your request. If the fundraiser involves food obtain training from Public Health.

Allow at least 20 business days for the approval process and do not begin advertising until you request has been approved.

POs must have liability insurance unless the installation commander waives the requirement. This waiver does not negate the PO’s liabilities. The waiver says the PO does not normally conduct functions for which there is a danger, damage to property or individuals. In the absence of insurance the PO and their members assume the liability. Liability insurance should be required unless the activities of the PO are such that the risk of liability is negligible. Forward all liability insurance waiver requests though 75th FSS/FSR for coordination and approval. Insurance waivers must be re-evaluated annually.

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